Employees & schedules
Keep employee records, build weekly schedules and email shifts to your team.
Account
My profile
Your personal details, sign-in and notification settings. Changes here apply only to you.
Your details
Shown at the top of the page. You can also use it to recover your sign-in email.
Role—
Company—
Sign-in email
Current email
—
We send a confirmation link to the new address. Your sign-in email only changes after you open it.
Password
Two-step sign-in
After your password, Ordenra also asks for a 6-digit code from an authenticator app on your phone (Google Authenticator, Microsoft Authenticator, 1Password and others). Someone who learns your password still can't get in.
Status: Checking…
1. In your authenticator app, add an account and scan this code.
Can't scan it? Type this key instead:
Lost your phone? Email support@ordenra.com from your sign-in address and we'll help you get back in.
Notifications
Company reminder emails: maintenance, expiring documents, assigned tasks and payroll deadlines.
Language
Saved to your account, so Ordenra opens in this language on any device.
Welcome back
Here's what's happening with your company today.
Income & expenses
Last 6 monthsWhere your money goes
Business locations
See where your drivers are right now. Business locations are managed by owners and administrators.
Recent activity
Top expenses
Upcoming items
Needs attention
0Quick actions
ORDENRA / OPERATIONS
Team dashboard
Today's priorities, overdue work, and the people keeping your operation moving.
Recent verified activity
Company events recorded in Supabase, visible to owners and administrators.
Loading activity…
Alerts & overdue tasks
Items requiring attention, ordered by urgency
Operations at a glance
Non-financial team activity
Maintenance records0
Open service records0
Scheduled shifts0
Team members with schedules0
Quick actions
Go straight to the work that matters
EXPLORE WHAT WE OFFER
Everything your operation needs, in one place.
01 / 06
Business operations · AI-ready workspace
Run your business with clarity and control.
A modern operations hub for payroll, scheduling, equipment maintenance, reminders and team performance.
Active employees
0
Calculated gross pay
$0
Maintenance records
0
Open maintenance items
0
ORDENRA / DAILY WORKFLOW
Run your team from one place
Follow a simple path from employee setup to reviewed earnings. Each step opens the existing Ordenra tool.
01Add employees
Maintain your team directory and set up employee accounts.
02Plan schedules
Assign work using the employee and scheduling tools.
03Record work
Enter hours, days, units or other work as it applies to each employee.
04Review payroll
Check pay rules, adjustments and gross earnings before sharing.
05Approve & send
Mark payroll reviewed. Each employee gets their pay statement with taxes and net pay automatically.
06Share with employees
Employees see their pay statements in their profile. Manage time off and paystub documents here.
Before using with real employees: Test company permissions and storage security. Ordenra's current earnings statements show estimated gross pay; this workflow does not send wages or calculate verified tax withholding.
How it works
Start with the six-step Team Workflow above. Use Employees & Schedules, Payroll, and Publish Earnings to complete each stage. Cloud permissions and production integrations require configuration.
Human approval required for payrollWELCOME TO ORDENRA
Getting Started
Three easy steps to start managing your business.
YOUR WORKSPACE
Checking connection…
Add your team
Add employees and organize their schedules.
Set up payroll
Choose hourly, daily, weekly, or per-task pay rules. Upload your own company payroll CSV.
See your business overview
Review your saved payroll, expenses, and key business numbers in one place.
For administrators: setup and launch checks
These are technical checks for the person setting up Ordenra, not tasks every customer needs to complete. Only use real employee information after cloud storage and company permissions have been tested.
Employee pay statements
When you mark an entry reviewed, its pay statement (gross pay, taxes, deductions and net pay) goes to that employee's profile automatically, with an alert. If you reopen and correct an entry, approving it again updates the same statement.
Send to your payroll provider
Download this week's approved payroll in a file your payroll provider can use, then submit and pay from the provider. Only entries marked reviewed are included.
Business payroll
Employee payroll management
Calculate gross earnings from piece rates, daily pay, or weekly salaries. Values are estimates for review, not tax withholding or a payroll run.
Weekly payroll summary
Choose a week, enter the revenue you received for it, and review the payroll totals below.
Select a week or import work records to calculate this overview.
More payroll and revenue options
Only needed if you use a payroll provider's net payroll or need a special revenue adjustment.
Net revenue
$0.00
Gross payroll
$0.00
Payments recorded
$0.00
Balance after payroll
$0.00
Balance is an estimate, not net profit. Payroll figures are gross unless you enter verified net payroll under Additional options.
Payroll attachments
Attach timesheets, client statements or payroll reports. Select the payroll week to organize files.
Demo files are stored in this browser only. Do not upload real payroll or identity documents.
YEAR-END & AUDIT
Year-end W-2 & 1099 records
Totals each employee's payroll for the year into W-2 or 1099-NEC box amounts. Export an Excel audit file or print employer copies to keep with your records.
These are employer records built from Ordenra payroll, not official IRS forms. File W-2s with the SSA and 1099-NEC forms with the IRS using official forms or your payroll provider. Employee SSNs and addresses are not stored in Ordenra; add them on the official forms.
PAYROLL SETUP
Employee pay & imports
Works for any business. Set how each employee is paid, then import work records from your own payroll system. Review all calculated earnings before approving.
1. Set up employee pay
Choose a pay type to show only the rates you need.
Pay by the hour, day or week, or per unit for each job, item or stop. Transportation companies can also pay per mile, per load or a percentage of revenue.
The amount paid for each job, item or stop.
Optional second rate, such as per package or add-on. Enter 0 if not used.
Automatic pays overtime for hourly, per-unit and daily pay; not for weekly salary or mileage/load pay.
Classification is a legal determination, not a way to opt out of employee withholding. The worker's actual work locations and applicable rules may differ from the company's address.
Taxes & deductions — W-4, state rate & recurring deductions
Saved with this employee's pay rule. Every payroll entry for this employee then gets federal tax, state tax and recurring deductions filled in automatically.
Recurring deductions
2. Linehaul earnings calculator
Calculate gross pay by miles, completed loads, or a percentage of load revenue. Add the result to the payroll week for review.
Estimated gross earnings$0.00
Select a saved linehaul pay rule to calculate earnings.
Gross only. Verify approved miles, load settlement revenue, deductions, and worker classification before paying. This does not automatically publish paystubs.
3. Tax & deduction review
Taxes and recurring deductions are calculated automatically from each employee's tax setup below. Review every amount before saving.
Estimated net after entered deductions—
Choose an entry and enter verified amounts. For 1099 contractors, employee payroll withholding fields are not applicable; exceptions require professional review.
Each employee's W-4, state rate and recurring deductions are saved in their pay rule.
W-9 is a contractor information form, not a payroll withholding election. W-2 vs 1099 status must follow applicable worker-classification law. This worksheet does not determine filing obligations, unemployment tax, employer taxes, overtime, or multi-state withholding.
Import pay rules for multiple employees CSV template and bulk setup
Upload a CSV with employee names and their hourly, daily, weekly, or per-item rates. Preview all changes before saving.
Required columns: Employee, Pay Method. Add the matching rate column.
| Employee | Method | Pay rate | Status |
|---|
Importing pay rules does not issue payments or official paystubs.
Saved employee pay rules
Search, review and manage employee pay rules. Bulk actions affect only the selected employees.
| Employee | Pay method | Unit rate | Additional item rate | Daily rate | Hourly rate | Weekly salary | Taxes & deductions |
|---|
Deleting a pay profile does not delete approved payroll entries. This action cannot be undone.
DATE-SPECIFIC PAY OVERRIDES
Special pay on specific dates
Keep each employee's normal pay method except on the selected dates. Choose custom unit rates or a fixed daily amount. Date-specific pay needs work records with a date for each day (for example, daily activity imported from PDF statements); weekly totals alone cannot identify the work date. Overrides do not add a second payment. Saving an override automatically updates matching payroll register entries and resets them to Pending review.
Changes to imported work records appear automatically in Review & Approve. Entries without daily activity must be reimported.
| Employee | Date | Override | Rates |
|---|
2. Import employee work records
Upload work records from any business. CSV files with Employee, Hours, Days, Bonus, and optional task quantities can be calculated automatically. Text-based PDF reports are supported when their columns can be recognized. Other document types can be attached for review, but are not automatically calculated.
CSV and supported text PDFs can be analyzed. Excel, Word, images, and other supported forms are saved as reference attachments (up to 10 MB each); export employee rows to Excel for automatic calculation. Uploaded documents are not sent to AI or automatically interpreted.
Your file stays in your browser during preview. Confirm every result before applying.
| Employee | Activity | Pay rule | Estimated gross | Check |
|---|---|---|---|---|
| No work records analyzed yet. | ||||
Automated matching is deterministic, not generative AI. It never invents missing rates, employees or workdays. The manager must review results; taxes, overtime premiums, deductions and actual payments are not calculated.
Company default rates
New per-unit employees start with these rates unless customized. Existing rates are unchanged.
ONE-CLICK PAY ADJUSTMENTS
Add extra pay or make a correction
Click + Extra pay next to any employee in the payroll table. Add a bonus, incentive, reimbursement, or other adjustment. Every change is itemized and included in estimated gross payroll. Deductions are for review only, not tax withholding.
New adjustment
| Employee | Week | Type | Amount | Reason | Action |
|---|---|---|---|---|---|
| No adjustments yet. | |||||
Employee payroll & weekly hours — editable rows
Edit days worked, units, additional items and rates for each employee directly in the table. Weekly hours default to days × 8 but can be edited for hourly employees. Hourly gross = hourly rate × hours + bonus (overtime premiums and taxes are not calculated). Changes recalculate gross pay automatically. Daily and weekly pay entries retain their pay method.
EMPLOYEE PAYROLL / REVIEW CENTER
0 entriesPayroll register & approvals
Review earnings, adjust employee records, and approve entries with a clear audit workflow.
0 selected
Review status will appear here.| Only selected entries are deleted; employee pay rules remain intact.
Employee earnings registerScroll horizontally to view all fields
| Employee | Pay method | Units | Additional items | Days worked | Weekly hours | Hourly rate ($) | Unit rate ($) | Additional item rate ($) | Gross amount | Amount paid ($) | Unpaid gross ($) | Review |
|---|
QuickBooks and ADP: CSV export is available for mapping and review. Direct submission is not connected. No payments are initiated.
Asset care
Vehicles & equipment
Log service records and export them to a file you can save in your preferred location.
Total service costs
$0.00
Total paid
$0.00
Remaining balance
$0.00
Add maintenance record
Next maintenance reminder (optional)
Set the next service date and how many days beforehand to flag it. Reminders appear below and in the maintenance dashboard.
Upcoming maintenance reminders
Reminders are saved with each maintenance record. Due and overdue services are highlighted here whenever the dashboard is opened.
Service history
| Vehicle / equipment | Service | Date | Mileage / hours | Cost | Amount paid | Balance | Status | |
|---|---|---|---|---|---|---|---|---|
| TOTAL | $0.00 | $0.00 | $0.00 | |||||
Vehicle & equipment document reminders
Track registration, insurance, inspections, permits, warranties and other paperwork for vehicles and equipment. Management team members receive expiration reminders by email or push when notifications are configured.
Vehicle & equipment documents — upcoming expirations
| Vehicle / equipment | Document | Expiration | Days remaining | Status | |
|---|---|---|---|---|---|
| No vehicle or equipment documents tracked. | |||||
Vehicle document folders
Create a folder for each vehicle or piece of equipment. Files uploaded to that folder stay grouped with it, even when there is no maintenance record.
Browser-only demo. Do not upload confidential vehicle or employee documents.
Maintenance attachments
Attach invoices, receipts, inspection reports, or vehicle photos to a specific maintenance record.
Demo files are stored in this browser only. Do not upload sensitive records.
Totals by service type
| Service | Records | Total cost | Total paid | Remaining balance |
|---|
Finances
Profit & Loss
See what your business brings in, what it spends, and what is left. Payroll and maintenance costs are included automatically; add any other income and expenses below. These are management estimates, not accounting statements.
Money in
$0
Money out
$0
Profit
$0
Profit margin
—
Where the money comes from and goes
Add income or an expense
Income & expense register
| Date | Type | Category | Description | Assigned to | Amount |
|---|
Costs by assignment
Expenses and maintenance grouped by what you assigned them to: a vehicle, location, project or client.
Workforce
Team scheduling
Schedule an employee
Enter an employee email to notify them. Delivery requires configured Supabase, Netlify, and Resend.
TEAM CALENDAR
Schedule your whole team at once
Choose daily, weekly, or monthly. Select employees and click calendar cells to assign workdays. Save the entire team schedule in one action.
Use “Load existing employees” to pull names from your saved payroll and schedules.
Bulk assign employees
Check employees below, choose the days, then assign all selected employees in one click.
Select employees using the checkboxes in the calendar.
Scheduled Already savedClick any day to toggle
WORKFORCE OPERATIONS
Team schedules
See who is working when and where. Select rows only when you need to make changes.
Bulk edit selected schedules Optional · change location, task or status
| Date | Employee | Location / vehicle | Task / area | Status | Actions |
|---|
Employee performance from payroll
Totals from payroll entries: hours worked, work units (stops, jobs or items, depending on how you pay) and pay cost.
| Employee | Hours | Work units | Additional items | Gross pay | Cost per unit |
|---|
License, certification & document reminders
Track any employee document that expires: driver's licenses, professional licenses, certifications, medical cards or work permits. Set the expiration date and how many days ahead to remind the responsible team. Records are saved to your company workspace when connected to Supabase; browser demo records stay on this device.
Employee document expiration status
Alerts are delivered to opted-in company owners, admins and managers by the configured hourly notification service. Employees can receive email reminders at the address entered above. Management receives email/push according to each member's notification preferences.
| Employee | Document | Expiration | Reminder | Days left | Status | Recipients | |
|---|---|---|---|---|---|---|---|
| No documents tracked. | |||||||
WORKFORCE / CLOUD OPERATIONS
Schedule & Attendance Approvals
Assign shifts to linked employee accounts and approve completed clock-ins. Cloud database required.
Assign employee shift
Upcoming employee shifts
| Date | Employee | Hours | Route | Status | Action |
|---|---|---|---|---|---|
| Refresh to load cloud shifts. | |||||
Completed shifts awaiting approval
Approved hours are available for review; they are not automatically transferred to payroll.
| Employee | Clock in | Clock out | Hours | Action |
|---|---|---|---|---|
| Refresh to load attendance. | ||||
WORKFORCE OPERATIONS
Time & Attendance
Track shifts, review exceptions, approve timesheets, and export approved hours.
Cloud scheduling & approvals
Use the secure cloud workflow for linked employees and manager approvals.
Checking storage mode…
Clocked in0
Awaiting approval0
Approved hours0.00
Missed punch alerts0
Record a shift
Local demonstration for managers. Employee identity is entered manually.
Approval workflow
Completed shifts require manager approval. Approved hours can be exported for payroll review; they are not automatically paid.
1 Record shift
2 Review punches
3 Approve hours
4 Export Excel
Timesheet review
Review and approve completed shifts before payroll preparation.
| Employee | Clock in | Clock out | Hours | Status | Action |
|---|---|---|---|---|---|
| No shifts recorded yet. | |||||
Accountability
Manager tasks & weekly reporting
Create manager task
Manager accountability
| Task | Manager | Due | Priority | Status |
|---|
Finance
Invoices
Create professional invoices for your clients, print them or save them as PDF, and keep track of what has been paid.
All invoices
| Invoice | Client | Issued | Due | Total | Status |
|---|
New invoice
| Description | Qty | Rate ($) | Amount |
|---|
Subtotal$0.00
Tax$0.00
Total$0.00
Clients
+ Add a client
Invoice settings
Your company name, address, phone and email on invoices come from Settings → Company profile.
Compliance tracking
Document expiration reminders
Track employee licenses and certifications, and vehicle or equipment documents, with their expiration and renewal dates.
Employee documents
Track licenses, certifications, medical cards, work permits and custom document types.
Upcoming employee document expirations
| Employee | Document | Expiration | Days remaining | Status | Reminder recipients |
|---|
Vehicle & equipment documents
Track vehicle-specific paperwork and renewals.
Upcoming vehicle & equipment expirations
| Vehicle / equipment | Document | Expiration | Days remaining | Status |
|---|
Business intelligence
Operations Performance
Compare delivery volume and estimated payroll efficiency across recorded weeks.
Work units
—
No comparison
Additional items
—
No comparison
Employees on payroll
—
No comparison
Gross payroll per stop
—
No comparison
Manager accountability
Task completion by assigned manager from currently loaded workspace records. This is not a measure of login activity.
No manager task records loaded.
Location comparisons require verified location assignments; no location data is invented.
Week-over-week performance
Volume by week, using available records.
Performance comparison
A clear breakdown of selected weeks.
| Metric | Current | Previous | Change |
|---|---|---|---|
| No records available. | |||
Management summary
Generated from saved work and payroll records; not a live AI assessment.
Connectivity roadmap
Connect your tools
Provider cards show implementation readiness, not live account connections.
QuickBooks Payroll
Not connectedRequires Intuit app credentials, customer OAuth consent, and verification of supported payroll write endpoints.
Developer portal ↗ADP
Not connectedRequires ADP API access/partner approval, client credentials, certificates, and product-specific scopes.
Developer portal ↗Google Drive
Not connectedConnect your own Google Drive account securely. Uses limited drive.file access; existing Drive files are not automatically accessible.
Microsoft OneDrive
Not connectedConnect your own OneDrive account using Microsoft Graph. Access is limited to the files selected or created through the app.
Connection status
Sign in to your company workspace to connect a storage account.
Account linking only. Uploading or browsing Drive files inside Ordenra is not enabled yet.
Automated notifications
Reminders
Set reminders for deadlines that matter to your business. Ordenra emails the people you choose before the due date, on the day, and every day while it is overdue.
Create a reminder
Upcoming reminders
Connect Supabase to load reminders.
Company reminder settings
Owners and admins choose when reminders go out and who receives them.
Reminder types to send
Send reminders to
How I receive reminders
Also available in My Profile.
Push works on phones and computers after you allow notifications in the browser.
ORDENRA / WORKFORCE OPERATIONS
Operations Hub
Company updates, team tasks, onboarding, and payroll readiness in one workspace. Access is restricted by company role.
Open tasks
—
Overdue tasks
—
Unread updates
—
Onboarding pending
—
Team tasks
Assigned work with deadlines and completion tracking.
Announcements
Company-wide updates with individual read receipts.
Employee onboarding
Track checklist completion. Do not enter sensitive IDs or medical details here.
Payroll readiness
Approved attendance totals by employee. This is a review/export aid, not tax payroll or a payment processor.
Restricted to authorized managers.
Operational alerts
Overdue tasks, incomplete onboarding and attendance needing review.
Company administration
Team & access
Give managers access to your company's workspace with role-based permissions.
Company profile
Your own name, username, email and password are in .
Invite a team member
Invitations are restricted to company owners and admins.
Ordenra emails a secure invitation link to the recipient. They sign in using the invited email address to join.
Join a company
Team members
Connect authentication to manage a team.
ORDENRA / EMPLOYEE
My Workspace
Your personal workspace for earnings, requests and documents shared by your company.
Your pay statements (gross pay, taxes, deductions and net pay) appear under My earnings. Official paystub documents your employer uploads appear under My paystubs.
Notifications
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Recent requests
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MY WORKSPACE / ATTENDANCE
My Time Clock
Record your own working time securely using your signed-in employee account.
Today's attendance
Loading your attendance…
My attendance summary
Completed hours (last 30 days)—
Completed shifts—
Time records are subject to manager review. Contact your manager to request a correction.
My recent shifts
| Clock in | Clock out | Hours | Status |
|---|---|---|---|
| Loading… | |||
MY WORKSPACE
My Assigned Shifts
Your scheduled shifts from your employer.
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MY WORKSPACE
Time Off
Submit a request and track your manager's decision.
New request
My requests
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MY WORKSPACE
My Earnings
Pay statements from your employer: gross pay, taxes, deductions and net pay for each week. Official paystub documents your employer uploads are under My Paystubs.
My statements
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MY WORKSPACE
My Paystubs
Only documents assigned to your account appear here. Official paystubs must be issued from verified payroll records.
Available documents
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PAYROLL / EMPLOYEE DELIVERY
Publish Earnings to Employees
Send reviewed payroll summaries to the right employee accounts. Employees receive an in-app alert when their earnings statement is available.
Preview earnings statements
Review each employee’s gross earnings before publishing. Preview works with saved payroll records, even in demo mode.
Select Refresh list to see saved payroll records.
Match employees
Ordenra matches each payroll name to an employee's account name. Ambiguous or unmatched names are not published.
Select “Check payroll matches” to begin.
Important
These are gross earnings summaries, not official paystubs. No taxes, deductions, or bank payments are calculated. Only reviewed payroll entries are eligible. Official paystubs can still be uploaded separately.
TEAM MANAGEMENT
Employee Requests & Paystubs
Review employee time-off requests and publish payroll documents securely.
Time-off approvals
Loading…
Employee directory
Payroll names are shown for reference. Only employees with a connected Ordenra account can receive private paystubs.
Checking employee records…
Publish a paystub
Upload an existing, verified PDF paystub. Employees can only access documents assigned to their account. Do not upload sensitive documents until you have tested the database and storage security policies.
Sign in as a manager to load linked employee accounts.
REPORTS / ACTIVITY
Activity history
Who did what and when: sign-ins, clock-ins, approvals, task changes and saved changes. Visible to owners and administrators.
Events in selected period—
Recorded actors—
Manager actions—
Recorded changes—
Activity type
All actions
Select this tab to load activity.
| Date & time | User | Role | Action | Details |
|---|---|---|---|---|
| No activity loaded. | ||||
About this record
Only events recorded after audit logging is enabled appear here. Showing up to 500 matching events.
WORKSPACE / CONFIGURATION
Settings
Manage your workspace preferences, access, and data in one place.
Checking workspace…
Workspace preferences
Personalize how Ordenra looks and feels on this device.
Choose your preferred language for the interface.
Make text easier to read throughout your workspace.
Control the spacing between dashboard elements.
Preferences are saved on this device.